As they say, “Time is money.” In today’s market, hiring the right candidate quickly is important. Expediting your background checks can help you retain good candidates before they’re hired away by competitors. Based on decades of experience at GroupOne Background Screening, here’s 10 tips to speed up your process.
1. Experienced Provider
Retain a quality provider such as GroupOne. Money is always important, but if you base your decision on cost, mistakes will be made. Focus on turnaround times, client support and dependable reports. Mistakes create higher costs because of potential liability caused by inaccurate information. Choose a provider that complies with the mandates of the Fair Credit Reporting Act (FCRA) and relevant state laws.
2. Applicant Tracking System (ATS)
An applicant tracking system (ATS) helps HR professionals track candidates. Almost 40% of employers use an ATS to track and pre-screen applicants. Working with a background check provider that offers ATS integrations such as GroupOne avoids problems with inaccurate data. Integration enables data to directly flow from your ATS to your background check provider, thus saving time.
3. Automate, Automate, Automate
Minimizing manual data entry can prevent errors. You should have an automated system for electronic authorizations and results. Automation also helps to eliminate paper costs and waste while providing digital timestamps of every action. Plus, it’s faster.
4. Online Data Collection
When you work with a provider that gathers data online, you can benefit from greater hiring efficiency. ATS integration and online tracking reduces data entry errors and expedites gathering your candidate’s authorization.
5. Candidate-Friendly Solutions
A paperless background check increases hiring efficiency. Your applicants will appreciate a smooth process that includes everything from authorization to the delivery of results. Providing your candidates with the ability to enter information directly is particularly helpful.
6. Digital, Digital, Digital
Under the FCRA, you must provide notice that you intend to conduct a background check and obtain written authorization. With digital disclosure and authorization, you can quickly send the forms electronically. A digital process ensures your company has a time-stamped record and you will be able to store the signed authorizations.
7. All Documentation!
Before GroupOne can conduct a background check, we must have documentation to comply with the law. Plus, we need the info to conduct a proper search. Make sure to submit the following types of candidate information:
- Full name;
- Social Security number;
- Date of Birth;
- Signed authorization forms.
Failing to provide this information results in delays.
8. Paperless Drug Screening
Paperless drug screening helps to recognize which candidates need a drug test and provides them with instructions for electronic scheduling. Going paperless can notify you when your candidates sign their authorizations so that you won’t lose time when receiving the results.
9. Early Bird
Submitting requests early in the day can help you receive reports faster. Courts and clinics close at 5 p.m. By placing your orders in the morning, GroupOne has a full working day to process the order.
10. Adverse Action Automation
Under the FCRA, you must complete an adverse action process if you decide not to hire a candidate based on a background check. You should send a pre-adverse action notice identifying the information and give the candidate time to correct it. If you want to pass on the candidate, send a final adverse action notice to include a copy of the candidate’s FCRA rights. An automated adverse action process allows you to generate notices, track activity and provide notifications.
Please do not hesitate to contact GroupOne should you have questions.